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Resources → Editors → Copyright and permissions information 

It is important to have a robust but reasonable copyright and permissions policies in order to protect the rights of the authors and societies whom we serve whilst disseminating knowledge and scholarship as widely as possible. Please click here to view Maney’s full copyright and permissions policy.

Submission and copyright assignment
All journals published by Maney welcome original papers that match the aims and scope of the individual publication on the understanding that the paper has not previously been published, and is not being concurrently submitted for publication elsewhere, and that all authors are aware of and have agreed to the submission. All papers will be sent to independent referees. It is a condition of publication that on acceptance of the paper by the journal editor that copyright must be assigned to the society or professional organisation for which Maney publishes the journal. Authors may reuse their own material after publication for non-commercial purposes, and put a post-print of the article on their own website. Authors will receive a PDF file (Eprint) of the final published version of their article that they may circulate to colleagues, but cannot be used for commercial purposes or placed into an institutional or subject specific repository. Additionally, Maney may grant permission for another author to use sections of a Maney-published article in a thesis, research article or book chapter, subject to proper acknowledgement of the original article. However, we reserve the right to charge a third party that intends to make a commercial gain from any reuse. For more information and help with permission and copyright requests, please click here.

It may be that the author is not able to make the assignment:
a.    If it is appropriate, the author’s employer may sign the copyright agreement.  The employer may reserve the right to use the article for internal or promotion purposes (by indicating on this agreement), and reserve all rights other than copyright.
b.    If the author is a UK Government employee, TSO will grant a non-exclusive licence to publish the article in the Journal in any medium or form provided that Crown Copyright and user rights (including patent rights) are reserved.
c.    If the author is a US Government employee and the work was done in that capacity, the assignment applies only to the extent allowed by US law.

In these cases an author  may propose the use of a ‘licence to publish’. As editor you should then discuss this with the Managing Editor of the journal at Maney who can provide a licence agreement form and guide you through what is required in each instance. 

The author(s) of papers retain their moral rights under the terms of the Copyright Designs and Patents Act 1988 to be identified as the author(s) of the article. Maney ensures that your moral rights are asserted as part of that act.

Publication Ethics
Authors must read Maney’s publishing ethics policies and guidelines prior to submitting an article and warrant that the submission meets these requirements. Please view the Publication Ethics page here.

Guidelines for editors and reviewers that offer advice in dealing with ethical questions at each stage of the publishing process can be located on the Publication Ethics for Editors and Reviewers page here.

Author images
If it is the case that an author does not wish to assign the copyright of their own images in the manuscript to the journal copyright holder along with the rest of the article, this can be accommodated. Authors wishing to retain the copyright in an image should indicate this by adding into the figure caption wording such as “© Author name” or “Copyright Author name”. This will ensure that anyone who may subsequently want to reference the work or reuse the image will know who owns the copyright and therefore who to contact for further permission. 

Using copyrighted material
Authors who wish to reproduce material from previously published sources or where copyright is owned by a third party, such as sections of text or images, must obtain written permission from the copyright holder and any other interested party. Authors should obtain permission to use items within the context of the article (a) in all geographical regions of the world, (b) in all formats including electronic, in perpetuity. A form template that authors can use to seek such permissions is obtainable by clicking here and a cover letter is also available here. The author should fill in the details of the article and the journal that the article is submitted to and obtain a signature to the letter. Many copyright owners prefer to provide their own letter of permission and this is acceptable as long as the three stipulations of geography, format and perpetuity of reuse are included there.

Using  images from Google
Authors may use a Google Map/Google Earth image in an article subject to the rules published by Google on their website (here), including full acknowledgement. The basic rules state that a Google Map/Google Earth image may be used if the view shown is distinctive. If the view is not distinctive, the image may not be used. The webpage includes examples of distinctive and non-distinctive material.

Authors may include links to Google pages in their article as long as they do not use Google logos as links.

Pre-prints, post-prints and eprints – the rights of authors to reuse their own work
Maney will never unreasonably withhold permission for an author to republish his or her own material, subject to acknowledgement of the original place of publication. In all cases the author should contact permissions@maney.co.uk for an official letter of permission. There are various instances where authors may reuse their work without seeking additional permission from Maney, so long as no commercial use is made of the article. Authors may:

(a) share the Eprint PDF of the final, published, version of their article with colleagues and other research associates, but may not archive it in a personal, institutional or subject based open access repository;
(b) post a copy of their un-refereed paper, sometimes called a pre-print, on their personal or institutional website or in an institutional, or subject based open access repository;
(c) post a copy of their refereed and accepted paper, sometimes called a post-print, (before copyediting, typesetting and proofing by Maney), on their personal or institutional website or in an institutional, or subject based open access repository, as long as:
(i) full acknowledgement is made of the Journal issue in which the article is published, when this information is available;
(ii) a link to the Journal, and the Publisher’s website at www.maney.co.uk, and any other information specified in the copyright transfer statement, is given.
(iii) no commercial use is made of the article.
A posted pre-print of an article should be replaced by a post-print once the article has been accepted for publication. (In the case of translations of original articles, this is subject to the permissions given by the copyright holder of the original article.)

Exceptions may be made to this policy in the following circumstances:
a. Sponsored Open Access papers (published as MORE OpenChoice papers), are distributed under the terms of the Creative Commons Attribution License 3.0 (click here for further information) which permits unrestricted use, distribution and reproduction in any medium provided it is for non-commercial purposes; and that the original work is properly cited. If a paper is not reproduced in its entirety but only in part, or as a derivative work, this must be clearly stated.  
b. Authors whose funding body requires them to deposit the final published article in an open access repository (as a PDF Eprint or in another typeset file format) will be permitted to do so, subject to an embargo period of one year before access is permitted. Where a requirement to archive exists, authors must (a) provide supplementary documentation with this Copyright Assignment Form giving details of the funding body and its requirements and (b) notify the journal editor and Maney’s managing editor of the intention to archive.
Permission to post the Eprint or another file format is subject to full acknowledgement of the original publication in the Journal and the provision of a link to the journal homepage. No commercial use may be made of any version of the paper archived under these provisions.

Permissions
Any reproduction from Maney’s publications, apart from for the purposes of review, private research or 'fair dealing', must have the permission of the copyright holder. Requests for such permission must be addressed to Maney’s Permissions Section permissions@maney.co.uk, who act on behalf of the copyright holders. In all cases, acknowledgement of the journal must be made. Please include details about who you are, the material that you wish to use and the purpose that you wish to use it for; for example, to republish in a journal, a book, thesis, dissertation or similar, including in any electronic format. Maney is a member of STM and permissions are granted and any charges made according to the Guidelines offered by this organization.